Board of Trustee Nomination Process

Each year, the Board of Trustees must recruit new members to replace retiring members from the Stollery Children’s Hospital Foundation Board of Trustees. 

The Foundation attracts excellent candidates from across Alberta. Diversity in the Board is important and the Foundation also balances the right skills to achieve the Foundation’s vision and mission. As a result, the nominations process is designed to manage expectations of potential volunteers, ensure that the Board is attracting the skills it needs to succeed, and create a level playing field for interested parties to apply.

Board Structure

Being a Trustee on the Stollery Children’s Hospital Foundation Board is a rewarding and meaningful volunteer experience. As the dedicated fundraising body for the Stollery Children’s Hospital, the Trustees help represent the wishes of all the 100,000 donors who give annually to the cause. 

Trustees are actively engaged by management to provide strategic direction for the Foundation rather than providing tactical or operational advice. The Board is comprised of 20 voting members and four ex-officio members from the Hospital, AHS, and the University of Alberta. There is a need to recruit two to three replacement members every June.

Time Expectations

Stollery Children's Hospital Foundation Trustees serve a three year term with the option of one renewal term. Trustees attend a quarterly Board meeting.  In addition, each Trustee participates in a minimum of one Committee. Committees meet quarterly for 2.5 hours.  All meetings are in Edmonton; however participation by phone and video conference is available.

In addition to the Board of Trustee meeting schedule, all Trustees are requested to participate in a minimum of two fundraising events per year, either as a volunteer or participant.

Giving and Fundraising Expectations

The Foundation’s mission is to raise funds, thank people and share impact on excellence at the Stollery Children’s Hospital. As a result, all Trustees are expected to help raise funds for the Foundation. They can do that in a number of ways, but to be clear, there is an expectation that all Trustees will do their part to attend events, open doors for new donors, leverage their connections and help thank donors. There is also a clear expectation that all Trustees are also donors to the Foundation. The amounts of donation vary, but are meant to be in line with a person’s ability to give based on their circumstances. The commitment to make the donation is an essential element; if we expect others to give to the Foundation it is important that there is 100% participation from those closest to our cause to also give.

Recruitment Process

For those interested in becoming a Trustee please visit: www.stollerykids.com/about-us/careers 

The Foundation asks for the following information:

  • - A person’s CV or resume
  • - A letter of intent explaining their interest

Shortlisted candidates will be asked to complete a skills set checklist to help identify the skills they feel they would bring to the Foundation’s board.   

All candidates are important and bring value. Based on the makeup of the current Board, there may be some skills that the Foundation is seeking over others. Skills are broken up into areas related to expertise, knowledge of industry, areas of inclusiveness and diversity, and connectivity to the hospital and Foundation, including past volunteerism.

Timing of Recruitment

Each February and March the Foundation’s Nomination Team, made up of Trustee representatives, will evaluate all applications received throughout the year and create a shortlist of candidates. 
 
The shortlist of candidates compiled by the Nominations Team is presented to the Governance and HR Committee in March. This committee must approve the shortlist before interviewing and subsequently sending it to the Board of Trustees.

The short list of candidates is presented to the Board of Trustees at the June Board meeting.  Candidates must be approved by the Board before they are offered the opportunity to join the Board of Trustees. Once approved, the Chair of the Governance and HR Committee informs each candidate on the outcome.

New Board members begin their term at the September Board of Trustees meeting. During the onboarding period, over the summer, the Board Chair will meet with the successful candidates to plan their committee and volunteer commitments for the coming year.

Unsuccessful Candidates

Those people who are unsuccessful in being elected to our Board will be contacted in June by the Chair of the Governance and HR Committee. Individuals will be invited to remain on the list for consideration for two years. Thereafter, they will be asked to reassert their interest in writing.  All individuals who are interested in serving the Foundation are also asked to participate in other volunteer activities through the year. These efforts make a difference in being considered for Trustee positions, because it shows that the commitment is to helping the cause regardless of the role. 

It is the intent of the Foundation to encourage participation while managing expectations of potential volunteers and creating a fair and inclusive process for all those interested in participating in the Foundation.